FAQ for teachers

Do you have other questions ? Look at the FAQ for students.

My student can’t connect to LabNbook, what should I do ?
A student can connect to LabNbook in two different ways: either via a specific LabNbook account, or via the institutional directory if your school has connected its CAS (Central Authentication Service) to LabNbook.
To find out which type of connection your student uses, edit his account in the “Students” tab. If it’s an institutional account (connected to CAS), this is explicitly indicated.
If the student has lost his LabNbook password, he can retrieve it by entering his e-mail address on the login page; you can also change the student’s password by editing his account (“Students” tab) and transmit it to him.
Once logged in, the student can change his password (or, if available, choose to use the institutional directory) by clicking on « My account ».

I’m trying to register a colleague for a class or an assignment, but I can’t find him  !
When you enter a colleague’s name to register him for a class or a mission, LabNbook checks whether there is an account associated with this teacher. If the account exists, it is proposed to you. If LabNbook can’t find your colleague, that means he is not registered on the platform. You can ask the LabNbook team (labnbook-team@univ-grenoble-alpes.fr) to assign you the role of “pedagogical manager” to register teachers on the platform yourself. If you are in a school that has connected its institutional directory (CAS) to LabNbook, you can also ask your colleague to connect to LabNbook for the first time using CAS authentication, so that he is automatically registered on the platform.

Why don’t students registered for a mission through Moodle show up in the LabNbook class ?
When a teacher defines a LabNbook activity in Moodle, a class is created for that teacher in LabNbook with the relevant students (if such a class already exists for that teacher, it is taken over). For Moodle students to appear in the LabNbook class, they must have connected their Moodle account to LabNbook. This is done for a student during their first access to LabNbook from Moodle.

Missions vs. reports  ?
A mission is created by a teacher. It defines the resources and instructions provided to students, as well as the structure of the reports to be produced by students for the mission.

Is it possible to modify a mission already started  ?
This is still possible, but delicate at the labdocs level because LabNbook preserves the integrity of the modifications made by students in their labdocs. Adding a new labdoc to the mission is not a problem, but modifying or deleting an existing labdoc will only be reflected in the student reports if the labdoc in question has not been modified by the students in their report.

What is « teaming » ?
Teaming allows to assign a mission to a class of students. It is at the time of teaming that (i) the method of team creation (random, student choice or teacher choice only) and (ii) report options (due dates, e-mail and import…).

Is it possible to modify a team setting ?
It is possible to modify the various options of a team set-up, but these modifications only apply to teams that have not yet started their report (as well as to teams that have not yet been created). Teams that have not yet started their report are clearly identified in the teaming interface.

Is it possible to modify options (students, due dates, rights, etc.) for reports that have already been started ?
When reports have already been started, modifications are made in the « Reports » monitoring interface. Select the report(s) you wish to modify and press the small pencil to change the options.

Why can’t I see my students’ reports in the « Reports » tab ?
In order to view student reports, you must be associated with the student class in which the teaming was carried out, and you must ALSO be associated with the mission corresponding to the reports.

How can I see the report of a student belonging to one of my classes but who has been teamed up in another class ?
If a student needs to catch up on a mission he has not completed, he may have been assigned to a team by an other teacher in an other class that does not belong to you. In this case, the report is not displayed by default in your report table. To display it, you need to check the « Display reports outside my classes » box.

How does the archiving of missions, classes, or reports work ?
By default, LabNbook displays reports, classes, or missions that are not archived. Archiving allows you to simplify your default views. Report archiving is automatic from year to year. You can manually archive/unarchive items by clicking on the icon representing an archive box. To display the archives, check the « Archives » box located to the right of « Display the reports ».

Is it possible to manage pedagogical teams consisting of multiple teachers?
It is possible to bulk enroll teachers to a class or a mission. To do this, you need to have the role of « pedagogical manager », which is assigned upon request to the platform administrator (labnbook-team@univ-grenoble-alpes.fr).

FAQ for students

Why can’t I log in to LabNbook with my institutional account provided by my school while other students can ?
If you wish to use your usual institutional account to access the platform, first log in with your LabNbook account, then click on « My account » and check the box « Use institutional account » to log in . If you’ve forgotten the password to your LabNbook account, use the specific account recovery box on the login page.

What is a LabNbook mission ?
A mission is a task assigned to you by your teacher.

What is a LabNbook report ?
A report is the document you produce as part of a mission.

What is a labdoc ?
A labdoc is a block of content in a report. A labdoc can be a text a dataset a drawing or an experimental protocol .

How do I add content to a report ?
Content is added in the form of labdocs: in a section of your report, click on one of the add buttons (to the right of the section title) according to the type of labdoc you wish to use : .
Your teacher can restrict your rights to the types of labdocs accessible in a part, and only the buttons corresponding to authorized labdocs are displayed.

Can I move labdocs within the report ?
Yes, by drag-and-drop, « grabbing » the labdoc by its title

What does « Hide the Labdoc from your teacher » mean?
If you don’t want your teachers to see your groping as you create content, you can hide a labdoc by clicking on « hide » in its menu. This way, your teacher will only see the labdoc’s title. However, remember to make the labdoc visible again at the end of your work.

What can teachers see of my report ?
Your teachers can see unhidden labdocs and the resources you add. They cannot read the comments attached to each labdoc, nor any message not explicitly addressed to them.

What does « Submit the report to the teacher » mean ?
When you hand in your report, it is indicated as “Submitted” in the teacher’s tracking table, who then knows that you have completed your work. Please note: a submitted report cannot be modified by any member of the student team (unless the teacher authorizes it again). On the other hand, a submitted report can always be consulted by the students in the team

A labdoc is no longer displayed correctly or at all !
The labdoc code may be corrupted, causing a display problem. This is usually caused by a copy-paste containing inconsistent code (LabNbook filters copy-pastes, but not always sufficiently). In this case, go back to an older version of your labdoc (a version of the labdoc is saved each time you validate the labdoc) using the «  Recover » function available in the labdoc menu.

How can I reuse the content of one report in another one ?
You can transfer the content of a labdoc from one report to another, provided your teacher has given you the appropriate authorizations. There are two possible methods:

  • using the «  Import » button located to the right of the title of the part of the report from which you wish to retrieve the content,
  • by attaching a labdoc to a message you send to students who wish to retrieve the content.

When I’m working on a report at the same time as teammates, the page « jumps ».
It’s normal for the page to move when several people are writing at the same time. To minimize the problem, you can close the labdocs you’re not editing using the little triangle on the left of the main menu.

Can more than one person edit a labdoc at the same time ?
In LabNbook, it is possible for several people to work simultaneously on two different labdocs of the same report, but it is not possible to work simultaneously on the same labdoc. Creating several labdocs instead of a single large labdoc can therefore be a solution for working simultaneously on a report.

How do I apply a calculation formula to a cell in a data table ? ?
As with conventional data processing software, calculation formulas are applied per whole column. This facilitates the traceability of operations applied to data and avoids errors. To reference a value in another column on the same line, simply use the column code – e.g. data1+5. To shift the reference by one or more rows, indicate the offset between brackets – e.g.: data1(-1)+5 retrieves the value in column data1 on the previous row.

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